Category Archives: positions only

Claim Specialist

Deerfield Location

Job Summary

The Claim Specialist (CS) is a Healthcare / Customer Service position that offers the benefit of working in the healthcare field while in a professional office setting. CS’s work one on one, via phone, with patients who travel with and rely on mobility equipment. The patient’s mobility equipment has been damaged by the airline, therefore, the CS functions as a case manager, handling each damage claim with the patient from start to finish. CS’s work closely with technicians, airline staff and the patient to find a cost effective, efficient, and compassionate resolution.

  • We are the opposite of a call center.
  • CS’s get paid to help people and build a trusting, rewarding relationship with patients.
  • Calls are not timed.
  • We do not follow any call scripts.
  • CS’s are empowered to do whatever it takes to take care of the patient.

Compensation: Base Salary plus significant, attainable, monthly bonus structure


  • Bachelor’s degree required.
  • Some experience providing customer service preferred.
  • Must be able to prioritize and multi-task various projects.
  • Great attention to detail and patience.
  • Computer literate.
  • Excellent phone etiquette and organizational skills.
  • Positive/contagious personality.
  • Must exude confidence over the telephone.
  • Excellent communication skills.
  • Willingness to learn and confidence to take occasional risks.

We are SO proud of our company culture. We strongly believe in:

  • Empathy, honesty, dedication, integrity and compassion
  • Positive upbeat environment
  • Detailed, hands-on training
  • Continuing education
  • True team collaboration
  • Open door policy
  • Questions welcome – the more the better
  • Asking for help is a sign of strength, not weakness
  • Mistakes will happen- we all take ownership
  • Ask FOR help and ask TO help
  • Solution oriented
  • We are one big family
  • Casual dress code- jeans!

Please send resume to [email protected]


Administrative Assistant

Deerfield location

 Job Summary

Our client is the leading provider of assisting airlines and their passengers with delayed, lost or damaged assistive devices throughout the United States and internationally.

The Administrative Assistant is an extremely important position as they are the first point of contact for all passengers and airlines calling in a claim. The Administrative Assistant is responsible for entering new claims, general office duties, and to ensure maximum customer service and support for passengers, airlines, and internal staff.  This position offers the benefit of working in the healthcare field while in a professional office setting. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Specific Responsibilities

  • Answer and direct phone calls
  • New claim intake: Enter all claims into computer system
  • Conduct passenger surveys
  • Mail sorting and distribution
  • Accounting team support: pay bills, file
  • Order office supplies and track office supply inventory
  • Manage office vendor relationships
  • Manage office phone system: new employee set ups, pull phone calls, troubleshoot
  • Execute office opening and closing procedures daily
  • Staff meetings: Plan and take detailed minutes
  • Manage calendar for staff events
  • Assist with planning and implementation of staff events
  • Portray a professional image in all communications
  • Maintain high level of data integrity
  • Full time: Monday – Friday 8:30am-5:00pm


  • Excellent phone etiquette
  • Must exude confidence over the telephone
  • Superior communication skills
  • Must possess patience and empathy
  • Positive, contagious personality
  • Some experience providing customer service preferred
  • Strong organizational skills with the ability to multi-task
  • Great attention to detail
  • Computer literate
  • Willingness to learn and confidence to take occasional risks

We are SO proud of our company culture.  We strongly believe in:

    • Empathy, honesty, dedication, integrity and compassion
    • Positive upbeat environment
    • Detailed, hands-on training
    • True team collaboration
    • Open door policy: Questions welcome – the more the better
    • Asking for help is a sign of strength, not weakness
  • Mistakes will happen- we all take ownership
  • Ask FOR help and ask TO help
  • Solution oriented
  • We are one big family

 Physical Requirements: While performing the duties of this job, the employee is frequently required to walk, sit, stand, use hands to handle or feel, talk and hear. The employee must occasionally lift and/or move up to 20 pounds.

Please send resume to [email protected]

Commercial Real Estate Property Manager

Entrepreneurial Real Estate company based  in downtown Chicago

We are looking for a Property Manager for a small entrepreneurial Real Estate company based  in downtown Chicago with current holdings in CA, WA, FL and IL.

The position includes overseeing all property management aspects of our existing properties including, but not limited to: vendor contracts and reviews; managing maintenance contracts; reviewing and keeping up to date tenant insurance certificates; coordinating day-to-day operations with the on-the- ground local property managers; assisting on construction projects; reviewing and revising annual CAM reconciliations; assisting in preparing annual budgets for Capex and CAM; review and understand architectural plans and     building systems proficiently

Successful candidates will have the following:

10 + years in commercial real estate.

Some travel required. Flexible remote work to be considered after one (1) year of employment in downtown office.

Salary commensurate with market/experience. Excellent benefits, bonuses.

Please send resume to [email protected]

Transportation Manager / Dispatcher

Location: Chicago
Branch: Operations
Department: Transportation
Position Reports to: General Manager/President
Compensation: Salary—commensurate with experience
(+ benefits post probationary period)
Status: Full Time, exempt


The Transportation Manager is the primary dispatcher for fine art handling services occurring in the field. The position manages Coordinator-level position(s) that assists the Manager, and a fluctuating pool of art handlers (typically 10 to 16). The Transportation Manager receives and reviews scheduling requests from Project Managers, reviews, interprets, and makes recommendations for job instructions, communicates those instructions to participating crew, prepares paperwork, materials, and equipment for jobs and/or delegates to other staff, and addresses issues that arise during the course of jobs. The Manager also fields simple service/scheduling requests from clients that do not require estimates or site visits (e.g. basic installations and pick-ups/deliveries). Management of staff includes but is not limited to: day to day scheduling for entire crews/individuals based on seniority and qualifications, communication of instructions, management of PTO/time-off requests, basic/initial training, management of drug testing and DOT medical check-ups, performance evaluations and feedback, and initial disciplinary measures. The Transportation Manager serves as the hiring manager (interviews and selects art handlers) for the Transportation Department in conjunction with the Director of Operations. In conjunction with the Director of Operations, the Transportation Manager devises, communicates, and enforces Operations Procedures for day to day functions, and for the improvement of efficiency and performance. The position is also responsible for management of maintenance for vehicles and equipment.


  • Head of the Transportation Department / Staff Management
    • Hiring Manager for Department.
      • Communicates to Executive Management if additional hiring is recommended.
      • Posts job listings
      • Interviews candidates for art handlers and selects the most qualified.
    • Manage Department Staff  (Coordinator(s), Art Handlers, floating staff): provide training, communication, support, discipline, direction, reviews, etc.
      • Schedule and hold Department and Crew Chief meetings
    • Primary contact between field crews and office.
    • Create training materials and arrange training seminars in conjunction with other Operations Department Managers / Director of Operations.
      • Manage DOT physicals for driving certification
      • Manage safety training for vehicles and equipment
      • Collaborate with other Operations Managers for training on packing, installation, and other fine art handling services and procedures
    • Manage Field Schedule.
    • Supervise and Project-Manage basic service requests not requiring dedicated customer service attention, estimates, or site visits: simple installations, pick-ups and deliveries, etc.
    • Enforce policies and procedures for department and company.
  • Dispatcher for all field services
    • Receive and compile schedule requests from Project Managers/Operations Managers for services occurring in the field (greater Chicago area and bordering states, but can range nationally).
      • Accounts for individual crew availability (both personal schedules and PTO status).
      • Accounts for vehicle, equipment, materials, and crew/staffing level requirements—either as requested by the Project Manager, necessitated by the job scope, or limited by the job site.
      • Accounts for safety issues ranging from project execution to driving log time for drivers, etc.
      • Accounts for efficiency so that availability is maximized for customer service and company response.
      • Accounts for crew hours (both in a single day and an entire week).
      • Ensures seniority and qualifications are taken into account when appropriate/required.
      • Accounts for changes in schedule and crew availability (job cancellations, sick personnel, etc).
  • Job Preparation and Management
    • Review, interpret, and provide recommendations and adjustments to job instructions and job profiles from Project Managers.
    • Contact for clients to arrange basic services limited to simple installations, pick-ups, and deliveries (typically services that do not require dedicated customer service, estimates, or site visits). This includes regular/frequent airport deliveries and collections.
    • Customer service for high profile clients including museums & private collectors as necessary.
    • Main point of contact between crews/TDI staff in the field, and the TDI office.
      • Address issues that arise in the field and communicate/coordinate with staff in the office as appropriate.
      • Adjust schedule as necessary to accommodate changes in the field (cancellations, delays, staffing changes, add-on requests, etc.)
    • Prepare necessary paperwork for jobs: BOLs, lists, supplemental information and instructions, etc. (in conjunction with Coordinator).
    • Prepare equipment and materials for jobs (in conjunction with Coordinator).
    • Assign/check-out equipment to crews (in conjunction with Coordinator).
    • Review and communicate scheduling and job instructions to crew (both in advance, and morning of jobs—in conjunction with Coordinator).
    • Arrange for any other preparation for field jobs (in conjunction with Coordinator):
      • pre-loading trucks/pre-staging materials and equipment
      • requesting supplemental staff from other departments
      • coordinating/communicating with other departments for pulling of property for delivery, availability of specialty packing materials and crates, etc.
    • Manages scheduling confirmation phone calls with clients 24 hours in advance of jobs (in conjunction with Coordinator)
  • Vehicle and Equipment Management:
    • Maintains/manages/delegates the upkeep of materials and equipment stocking/organization
    • (in Conjunction with Coordinator).
    • Manages truck maintenance issues and arranges for repair services as necessary.
    • Reports maintenance issues to Director of Operations and CEO.
  • Other duties as assigned.


  • Diplomatic demeanor; ability to work with a variety of personalities, many of which can be challenging and demanding.
  • Proven leadership skills.
  • Independent initiative/self-starter mentality required.
  • Ability to delegate tasks to accomplish goals.
  • Professional attitude. Able to address conflicts and stressful situations in a professional manner.
  • Commitment to the objectives laid out by Management (policies, procedures, customer service etc.).


  • At least 5 years fine art handling experience required. Strong familiarity with fine art, art history, art materials, and appropriate handling and packing methods necessary.
  • Outstanding customer service skills. At least 5 years customer service experience. Experience working with high profile clientele preferred.
  • Experience managing staff scheduling or complicated, evolving projects preferred.
  • Experience in a fast-paced environment required.
  • At least 2 years management or supervisory experience required; 5 years preferred.
  • Familiarity with Chicago streets/navigation, and buildings strongly preferred.
  • Demonstrated familiarity with trucks and fine art handling equipment required.
  • Familiarity with TSA CCSP—must become certified if not already.


  • Outstanding organizational skills: ability to account for fluctuating and critical details.
  • Excellent and articulate communication skills.
  • Proven ability to multi-task and handle multiple complicated projects/responsibilities simultaneously.
  • Strong analyzation skills—ability to identify missing information, ensure procedures are being followed correctly, identify potential problems, etc.


  • Strong familiarity with Microsoft Excel, and Office Suite, Outlook/email, and basic software.


  • College degree required (Bachelor’s degree in Arts Administration, Art History, Fine Art, Business, or a related field); Post-graduate degree preferred.


  • Must be able to lift 50+ lbs.
  • Schedule frequently requires early start time (7:00—8:00 AM)

Please send resume to [email protected]